Captive Portal Software for Venues

Captive Portal Software That Turns WiFi Logins Into Customer Data

Captive portal software puts a branded sign-in page in front of your guest WiFi, so every connection captures a consented email address instead of an anonymous login. CaptiFi is captive portal software for restaurants, pubs, cafes, hotels and gyms: it runs on the access points you already own, including UniFi, TP-Link Omada, Aruba and Cisco Meraki, builds GDPR compliant splash pages, and turns each login into automated emails and Google review requests.

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CaptiFi Captive Portal Software Dashboard - Guest Data Capture and Analytics

What is captive portal software?

A captive portal is a web page that public WiFi users see before being granted internet access - typically used to authenticate users, accept terms, and capture data such as email or social-login identity.

CaptiFi delivers the captive portal as managed software: you connect your existing access points (or use the included plug-and-play device, refundable hold), design a branded splash page in the built-in builder, and every guest login captures consented contact details with a full GDPR audit trail. See the full captive portal definition in our glossary, or see what the captured data can do on the WiFi marketing page.

CaptiFi captive portal software at a glance Detail
Free trial 30-day free trial on every plan. £0 today.
Hardware ecosystems supported 8 (TP-Link Omada, UniFi, Meraki, Aruba, MikroTik, Ruckus, Cambium, DrayTek)
Typical guest opt-in rate 40 to 60% of connections, depending on setup and traffic
Guest emails captured platform-wide 500,000+
Features

Everything Captive Portal Software Should Do

The sign-in page is only the start. CaptiFi handles the splash page, the data capture, the compliance and the follow-up marketing in one platform.

Branded Splash Pages

Design your WiFi sign-in page in a drag-and-drop builder: your logo, colours, offers and consent text. No coding needed, update it whenever you like.

Guest Data Capture

Every guest connection captures a consented name and email address, building a first-party marketing list you own and can export at any time.

GDPR Compliance

Clear consent at login, a full audit trail and opt-out handling built in, so guest data capture stays UK GDPR and PECR compliant.

Works With Your Hardware

Runs as an external captive portal on UniFi, TP-Link Omada, Aruba and Cisco Meraki access points, plus MikroTik, Ruckus, Cambium and DrayTek.

Automated Follow-Ups

Welcome emails, win-back offers and birthday messages trigger automatically from a single WiFi login. Set it once, it runs in the background.

Google Review Requests

Timed review requests go out after a visit, helping venues earn 3-5x more Google reviews.

Real-Time Analytics

Track logins, opt-in rates and campaign performance live, across every access point and every splash page.

Multi-Venue Dashboard

Manage splash pages, guest data and automations for all your sites from one login, even with different hardware at each venue.

CaptiFi Captive Portal Analytics Dashboard
How It Works

Live on Your Existing WiFi in Under an Hour

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Connect Your Access Points

Point your controller at CaptiFi as the external captive portal: follow the UniFi setup guide or the TP-Link Omada setup guide. No compatible kit? A pre-configured plug-and-play device is included with every plan (refundable hold).

Build Your Splash Page

Add your logo, colours and welcome offer in the splash page builder, with the consent wording and privacy notice handled for you.

Capture and Automate

Guest details flow into your dashboard from the first login. Welcome emails, review requests and win-back offers send themselves.

Hardware Compatibility

Already Have WiFi Hardware? We Work With It.

CaptiFi integrates with the world's leading enterprise WiFi brands. No rip-and-replace, no extra costs - just connect your existing access points and you're live.

Ubiquiti UniFi TP-Link Omada Cisco Meraki Aruba Networks MikroTik Ruckus Networks Cambium Networks DrayTek

+ Many More

& custom setups

Don't have compatible hardware?

CaptiFi Plug & Play device included with every plan (refundable hold) →
Setup Guides

Step-by-Step Guides for Your Hardware

Each guide walks through pointing your controller at CaptiFi as the external captive portal, including walled-garden domains and session settings.

UniFi Captive Portal Setup

For Ubiquiti UniFi access points managed by a UniFi Network Application (UDM, Cloud Key or self-hosted).

TP-Link Omada Setup

For Omada EAP access points with an Omada Controller (OC200, OC300, software or cloud).

Cisco Meraki Setup

For Meraki MR access points managed through the Meraki Dashboard.

Aruba Instant On Setup

For HPE Aruba Instant On access points via the Instant On portal.
See the full hardware compatibility matrix
Pricing

Simple, Transparent Pricing

Choose the perfect plan for your venue. All plans include plug-and-play hardware with refundable $99 hold.

Not sure which plan fits? Book a 15-minute demo, no obligation, no hard sell.

Save over 20% with annual billing Switch to annual and save over 20%

Essentials

Up to 1,000 guests/mo
$ 69

per month per month, billed annually

Ideal for small venues - pubs, cafés

  • Branded splash page
  • GDPR contact capture
  • AI assistant
  • Email export
  • WiFi kit included ($99 refundable hold)
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Extra site: +$29/mo

MOST POPULAR

Growth

Up to 5,000 guests/mo
$ 129

per month per month, billed annually

Ideal for bars, clubs, restaurants

  • Everything in Essentials
  • Automated review requests
  • Event promos
  • VIP segmentation
  • Advanced analytics
  • Priority support
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Extra site: +$29/mo

Multi-Site

Up to 15,000 guests/mo
$ 219

per month per month, billed annually

Ideal for restaurant groups, multi-venue ops

  • Everything in Growth
  • Multi-site dashboard
  • Group analytics
  • API integrations
  • Dedicated manager
  • Mail Plus (5,000 emails)
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Extra site: +$29/mo

Enterprise

Unlimited guests
Custom

Tailored pricing

For large operations, hotel groups, white-label solutions

Everything in Multi-Site
White-labelling
SSO
Dedicated server
Reseller options
SLA
Contact Sales MSP Reseller Programme

Calculate Your ROI

See how much CaptiFi could be worth to your business

0 20,000
1 20
$7 $50
5% 25%
Suggested Plan
Monthly Cost
$ Custom
Est. Emails Captured/Month
Est. Repeat Revenue/Month
$
Return on Investment
x Contact Us

For every $1 spent, you could generate $ in repeat revenue Custom pricing available for enterprise needs

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Optional hardware included (refundable hold)

Real Results

Measured Numbers, Not Marketing Fluff

No stock-photo testimonials. These are platform-wide figures and a named case study you can check for yourself.

500,000+

Guest emails captured across the platform

40-60%

Typical WiFi login opt-in rate at venues

3-5x

More Google reviews within 60 days

Read the PytchAir case study: 3x more Google reviews, 4.9 star average
FAQ

Captive Portal Software FAQs

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Go Deeper on Guest WiFi

The captive portal is the front door. See what the captured data can do on the WiFi marketing and guest WiFi pages, check the hardware compatibility matrix, or see how CaptiFi stacks up against other platforms on the comparison hub.

Ready to Put a Captive Portal on Your WiFi?

30-day free trial. £0 today. Hardware included (refundable hold), cancel anytime.

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